UEG Week Tasks

UEG Week 2026 — choose your role to view the guidelines

Select your role above to read the guidelines.

Session Chair Guide

PGT Programme

PGT sessions are 90 mins long and are always combined with interactive elements such as debate, tandem, case-based discussion and/or live voting.

Before the session
  • Check the UEG Week online programme for speaker names, talk titles, interactive formats and timings.
  • Introduce yourself to your co-chair, moderator, the technician, and the speakers.
  • Check with the technician that all speakers have uploaded their presentation
  • Instruct speakers not to exceed their presentation time - let them know that you will interrupt them if they do.
Technical tools

A technician will be available in the room to assist you.

Chair monitor

Displays the presentation slides as shown on the big screen.

Timer

Countdown for each speaker's allocated talk and Q&A time.

Programme tablet

Shows the programme steps and timing of your session.

Q&A tablet

Shows questions from the online and on-site audience in real time.

During the session

Introduce the session

  • Welcome the audience (including online attendees).
  • Introduce the session topic, the presenters and the moderator.
  • Explain which interactive format the session uses.
  • Based on the session, announce when questions are taken (after each talk or at the end of the session).
  • Keep track of presentation timings throughout.
  • Drive interactivity by prompting questions — have some prepared in case none come from the audience.
  • Include the moderator: each session is assigned an on-site moderator, who walks through the room and coordinates questions with the audience.
Session formats
You can find which interactive formats apply to your session on your itinerary page, linked in the email you received together with these instructions.
Session itinerary detail showing the assigned session formats

Example: the "Session formats" field on a session's itinerary page. "Live" describes that the session is livestreamed online, "Recording" means that the session is recorded.

Q&A

On-site and online audiences ask questions after each talk.

  • Encourage the online audience to send questions via the congress platform.
  • Encourage the on-site audience to use the microphones placed in the aisles.

Panel Discussion

Always scheduled at the end of the session; microphones are provided, and online audience questions appear in real time on your Q&A tablet.

  • Prepare a couple of interesting, controversial questions or statements in advance.
  • Tell all speakers before the session to be seated on stage for the entire session duration.
  • Invite the audience to stay for the discussion.
  • Any questions raised earlier are addressed here — there is no separate Q&A after each talk.

Live Voting iconLive Voting

2–3 Live Voting questions are spread across the session — not every talk has one. The on-site and online audience votes via the congress platform; the voting system is set up in advance.

  • Mention at the start that the session includes Live Voting, and invite the audience to open the session on the congress platform.
  • Encourage participation whenever a question is up for voting.
  • Voting and discussion are both included within the presenter's time — keep good time.

Tandem talk iconTandem talk

Two speakers cover complementary aspects of the same topic, alternating several times within one combined presentation slot.

  • The combined time shown in the programme covers both speakers plus a joint Q&A at the end — there is no separate Q&A after each part.
  • Encourage the audience to direct questions to either speaker.
  • Keep time across the whole slot, as one combined block rather than two separate talks.

Debate iconDebate

Two speakers argue opposing positions, or the pros and cons of a shared topic, alternating several times within one combined presentation slot.

  • The combined time shown in the programme covers both speakers plus a joint Q&A at the end — there is no separate Q&A after each part.
  • Encourage the audience to direct questions to either debate partner.
  • Keep time across the whole slot, as one combined block rather than two separate talks.

Sessions

General sessions are 60 mins long and may include interactive formats such as Live Voting, Q&A and/or Panel Discussion.

Before the session
  • Check the UEG Week online programme for speaker names, talk titles, interactive formats and timings.
  • Introduce yourself to your co-chair, the technician, and the speakers.
  • Check with the technician that all speakers have uploaded their slides.
  • Instruct speakers not to exceed their presentation time - let them know that you will interrupt them if they do.
Technical tools

A technician will be available in the room to assist you.

Chair monitor

Displays the presentation slides as shown on the big screen.

Timer

Countdown for each speaker's allocated talk and Q&A time.

Programme tablet

Shows the programme steps and timing of your session.

Q&A tablet

Shows questions from the online and on-site audience in real time.

During the session

Introduce the session

  • Welcome the audience (including online attendees).
  • Introduce the session topic and the presenters.
  • Explain which formats the session uses (e.g. panel discussion, live voting).
  • Based on the session, announce when questions are taken (after each talk or at the end of the session).
  • Keep track of presentation timings throughout.
  • Drive interactivity by prompting questions — have some prepared in case none come from the audience.
Session formats
You can find which interactive formats apply to your session on your itinerary page, linked in the email you received together with these instructions.
Session itinerary detail showing the assigned session formats

Example: the "Session formats" field on a session's itinerary page.

Live Voting iconLive Voting

2-3 Live Voting questions are spread across the session - not every talk has one. The on-site and online audience votes via the congress platform; the voting system is set up in advance.

  • Mention at the start that the session has Live Voting, and invite the audience to open the session on the congress platform.
  • Encourage participation whenever a question is up for voting.
  • Voting and discussion are both included in the presenter's time - keep good time.

Panel Discussion

Always scheduled at the end of the session; microphones are provided, and online audience questions appear in real time on your Q&A tablet.

  • Prepare a couple of interesting, controversial questions or statements in advance.
  • Tell all speakers before the session to be seated on stage for the entire session duration.
  • Invite the audience to stay for the discussion.
  • Any questions raised earlier are addressed here — there is no separate Q&A after each talk.

Q&A

On-site and online audiences ask questions after each talk.

  • Encourage the online audience to send questions via the congress platform.
  • Encourage the on-site audience to use the microphones placed in the aisles.

Tandem talk iconTandem talk

Two speakers cover complementary aspects of the same topic, alternating several times within one combined presentation slot.

  • The combined time shown in the programme covers both speakers plus a joint Q&A at the end — there is no separate Q&A after each part.
  • Encourage the audience to direct questions to either speaker.
  • Keep time across the whole slot, as one combined block rather than two separate talks.

Debate iconDebate

Two speakers argue opposing positions, or the pros and cons of a shared topic, alternating several times within one combined presentation slot.

  • The combined time shown in the programme covers both speakers plus a joint Q&A at the end — there is no separate Q&A after each part.
  • Encourage the audience to direct questions to either debate partner.
  • Keep time across the whole slot, as one combined block rather than two separate talks.

DDM

The DDM Summit is an exclusive scientific meeting held during UEG Week. Sessions are 90 mins long, which may include abstract presentations, too.

Before the session
  • Check the UEG Week online programme for speaker names, talk titles and timings.
  • Full abstracts for abstract-based presentations will be available in the online programme after the embargo lifts on September 26, 2026; click on the abstract title to view.
  • Introduce yourself to your co-chair, the technician, and the speakers.
Technical tools and time keeping

Chair monitor

Displays the presentation slides exactly as shown on the big screen.

Timer for speaking time

The countdown is set automatically. Q&A time is included in each talk's total time in the programme (e.g. 25 min incl. 5 min Q&A), but presentation and Q&A time are set separately on the timer — a beam on the monitor shows the remaining time.

Make sure all speakers have uploaded their slides at the Speakers Centre beforehand — inform the technician in the room if this is not the case. Remind speakers not to exceed their presentation time, and interrupt them if they do.
Audience Q&A
  • Encourage the audience to ask their questions during the Q&A time using the standing microphone.

Oral Abstract Sessions

Six invited abstracts per session, each with 7 min of presentation time followed by 3 min of Q&A.

Before the session
  • Full abstracts will be available in the UEG Week online programme after the embargo lifts on September 26, 2026. Familiarise yourself with the abstracts in your session and prepare relevant questions.
  • Introduce yourself to your co-chair, the technician, and the presenters.
  • Instruct the presenters not to exceed their presentation time - let them know that you will interrupt them if they do.
Technical tools

A technician will be available in the room to assist you.

Chair monitor

Displays the presentation slides as shown on the big screen.

Timer

Countdown for each speaker's allocated talk and Q&A time.

Programme tablet

Shows the programme steps and timing of your session.

Q&A tablet

Shows questions from the online and on-site audience in real time.

During the session

Introduce the session

  • Welcome the audience (including online attendees).
  • Introduce the session topic and the presenters.
  • Inform the audience that they may ask questions during the Q&A.
  • Keep track of presentation timings throughout.
  • Drive interactivity by prompting questions — have some prepared in case none come from the audience.
Awards
  • In each session, one presenter is awarded "Best Presentation Prize" and receives a certificate and small gift and certificate from you.
  • Receive this gift and certificate from the technician in the lecture room before the session start.
  • Select a winner together with your co-chair, announce it to the audience, and hand over the prize.
  • Check if your session includes a National Scholar (National Scholar symbol). If so, introduce them to the audience.

Best Presentation Prize

You and your co-chair pick the winner (50% research quality, 50% presentation skills) and hand over the certificate + small gift.

National Scholar symbolNational Scholar

Highest-scoring abstract per country, presented by someone 40 or under, labelled in the programme. Introduce them as a National Scholar before their talk.

Tips for Young Co-Chairs
  • Read all abstracts in your session carefully, and prepare two or three possible questions per abstract.
  • Read the following article: "Young GI angle: How to chair a session" (Heinrich & Sweis).
  • See the recording of the Young Co-Chairs Webinar for further preparation (link distributed after webinare on September 21, 2026.

Moderated Poster Sessions

10 oral poster presentations, each with 3 min presentation and 3 min Q&A each). Moderated Poster Sessions are silent sessions and headphones will be provided.

Before the session
  • Full abstracts will be available in the UEG Week online programme after the embargo lifts on September 26, 2026. Familiarise yourself with the abstracts in your session and prepare relevant questions.
  • Posters will be available online from Thursday, October 15, 14:00 CEST.
  • Pick up an empty award certificate and small gift at the Poster Service Desk, located in Hall 7 (see Awards below).
  • Introduce yourself to the poster presenters.
  • A tablet with all the presentation and speaker information will be available to you.
Note: In some cases, you may need to moderate the poster session alone.
During the session
  • Co-moderate the session with your co-chair. Introduce each presenter and their poster.
  • Keep track of time: each presenter has 3 minutes to present and 3 minutes for Q&A.
  • Skip posters if the presenter doesn't show up or hasn't uploaded their e-poster — extending Q&A or presentation time elsewhere is at your discretion.
  • Ask at the end whether a missed presenter has since arrived.
Awards & End of session
  • In each session, one presenter is awarded "Best Presentation Prize" and receives a certificate and small gift from you.
  • Select a winner together with your co-chair, announce it to the audience, and hand over the filled-in certificate and small gift collected earlier.
  • After the session: inform the Poster Service Desk who won "Best Presentation Prize" in your session.

Best Presentation Prize

You and your co-chair pick the winner (50% research quality, 50% presentation skills) and hand over the certificate + small gift.

National Scholar symbolNational Scholar

Highest-scoring abstract per country, presented by someone 40 or under, labelled in the programme. Introduce them as a National Scholar before their talk.

Tips for Young Co-Chairs
  • Read all abstracts in your session carefully, and prepare two or three possible questions per abstract.
  • Read the following article: "Young GI angle: How to chair a session" (Heinrich & Sweis).
  • See the recording of the Young Co-Chairs Webinar for further preparation (link distributed after webinare on September 21, 2026.
UEG Week 2026 · Session Chair Guide

Speaker Presentation Guidelines

Postgraduate Programme (PGT) Speaker Instructions

PGT sessions are 90 mins long and presentations may include interactive formats such as tandems, debate, or case-based teaching.

Presentation & Conflict of Interest
  • Insert your Conflict of Interest as the first slide of your presentation — mandatory for all speakers and every presentation, even where there are no conflicts to declare.
  • Use 16:9 format — PowerPoint or PDF, built on the UEG Week template.
  • Keep to your allocated time — chairs will interrupt if you exceed it. Example itinerary page showing the presentation time for a talk

    Example: your allocated presentation time as shown on the itinerary page.

  • One slide per minute of talking is recommended.
  • Use standard fonts, and the 'Symbol' menu for special characters.
  • Ensure strong contrast between text and background for legibility.
Apple Keynote and Mac-built presentations are not recommended; all older PowerPoint versions are supported.
Session formats
You can find which interactive formats apply to your session on your itinerary page, linked in the email you received together with these instructions.
Session itinerary detail showing the assigned session formats

Example: the "Session formats" field on a session's itinerary page.

Case-based presentation iconCase-based presentation

  • Open with a patient case — differential diagnosis, diagnostic modalities and management — before moving into general slides.
  • The case may evolve further into a more specific subject related to the session topic.
  • Share your case with the session chairs beforehand.

Live Voting iconLive voting

The on-site and online audience votes via the congress platform; the voting system is set up in advance.

  • Include single-choice voting questions (template) (max. 2 for standard talks / 1 per speaker for debates and tandem talks).
  • Choose questions that sharpen audience interaction — voting and discussion sit within your presentation time.
  • Send question slides by 25 September 2026 to f.klein@ueg.eu.
  • Your final presentation must include the Live-voting question without indicating the correct answer.

Panel discussion

Always scheduled at the end of the session.

  • All speakers join the stage from the start, seated in a panel set-up; questions are answered here rather than after each talk.
  • Go to the lectern to give your talk, then return to the panel.

Tandem talk iconTandem talk

Two speakers cover complementary aspects of the same problem (e.g. mechanism vs clinical practicalities). UEG Headquarters puts you in contact with your tandem beforehand.

  • Get in touch with your tandem partner and combine your slides into one PowerPoint presentation.
  • Take turns speaking and alternate several times.
  • Aim for complementary views that together give a comprehensive overview.

Debate iconDebate

Two speakers argue opposing positions, or pros and cons of a shared topic. UEG Headquarters puts you in contact with your debate partner beforehand.

  • Get in touch with your debate partner and combine your slides into one PowerPoint presentation.
  • Take turns speaking and alternate several times.
  • Use provocative statements and arguments that challenge your debate partner's counterarguments.
Presentation Upload & Speakers Centre
  • Online: A pre-upload option opens two weeks before the congress; a separate email will be sent closer to the congress.
  • On site: Upload your slides at least 3 hours in advance at the Speakers Centre on site — allow time to complete the COI form too.
  • Changes to the presentation in the lecture room are not possible.
Personal laptops cannot be connected in the lecture rooms — presentations must be uploaded online or on site.

Speakers Centre opening hours

Fri, 16.1014:00–18:00
Sat, 17.1007:30–18:00
Sun, 18.1008:00–18:00
Mon, 19.1007:30–17:30
Tue, 20.1007:30–14:30
For early morning sessions, presentations must be uploaded the day before.
Before UEG Week
  • Join a Q&A webinar (Sep 22 & Sep 29, registration via link in instruction email) if you have any questions regarding your speaking comittments.
  • If your session includes Live Voting, send your question slides by 25 September 2026 to f.klein@ueg.eu.
  • For tandem talks and debates, connect with your co-presenter to align content, and combine your slides into a single file. UEG will put you into contact

Role of Invited Speaker — Invited Programme Sessions

As an invited speaker in the Invited Programme, you present on a specific topic; the sessions are 60 mins long and may contain an interactive format such as Live Voting, Q&A or a Panel Discussion.

Presentation & Conflict of Interest
  • Insert your Conflict of Interest as the first slide of your presentation — mandatory for all speakers and every presentation, even where there are no conflicts to declare.
  • Use 16:9 format — PowerPoint or PDF, built on the UEG Week template.
  • Keep to your allocated time — chairs will interrupt if you exceed it. Example itinerary page showing the presentation time for a talk

    Example: your allocated presentation time as shown on the itinerary page.

  • One slide per minute of talking is recommended.
  • Use standard fonts, and the 'Symbol' menu for special characters.
  • Ensure strong contrast between text and background for legibility.
Apple Keynote and Mac-built presentations are not recommended; all older PowerPoint versions are supported.
Session formats
You can find which interactive format applies to your session on your itinerary page, linked in the email you received together with these instructions.
Session itinerary detail showing the assigned session formats

Example: the "Session formats" field on a session's itinerary page.

Live Voting iconLive voting

Speakers include single-choice questions in their presentation; the audience votes via the congress platform in the session.

  • Include single-choice voting questions per the (template) (max. 2 for standard talks).
  • Choose questions that sharpen audience interaction — voting and discussion sit within your presentation time.
  • Send question slides by 25 September 2026 to f.klein@ueg.eu.
  • Your the final presentation must include the live voting question without indicating the correct answer.

Panel discussion

Always scheduled at the end of the session; microphones are provided, and online audience questions appear in real time on the chair's tablet.

  • All speakers join the stage from the start, seated in a half-circle; questions are answered here rather than after each talk.
  • Go to the lectern to give your talk, then return to the semi-circle.
  • Tell the audience at the start of your talk that key points will be discussed further in the panel.
  • Prepare a few interesting, controversial questions or statements for the discussion.

Tandem talk iconTandem talk

Two speakers cover complementary aspects of the same problem (e.g. mechanism vs clinical practicalities). UEG Headquarters puts you in contact with your tandem partner beforehand.

  • Combine your slides into one PowerPoint presentation.
  • Take turns speaking and alternate several times.
  • Aim for complementary views that together give a comprehensive overview.

Debate iconDebate

Two speakers argue opposing positions, or pros and cons of a shared topic. UEG Headquarters puts you in contact with your debate partner beforehand.

  • Combine your slides into one PowerPoint presentation.
  • Take turns speaking and alternate several times.
  • Use provocative statements and arguments that challenge your debate partner's counterarguments.
Presentation Upload & Speakers Centre
  • Online: A pre-upload option opens two weeks before the congress; a separate email will be sent closer to the congress.
  • On site: Upload your slides at least 3 hours in advance at the Speakers Centre on site — allow time to complete the COI form too.
  • Any changes to the presentation must be made at the Speakers Centre in advance — changes in the lecture room are not possible.
Personal laptops cannot be connected in the lecture rooms — presentations must be uploaded in advance or on site.

Speakers Centre opening hours

Fri, 16.1014:00–18:00
Sat, 17.1007:30–18:00
Sun, 18.1008:00–18:00
Mon, 19.1007:30–17:30
Tue, 20.1007:30–14:30
For early morning sessions, presentations must be uploaded the day before.
Before UEG Week
  • Join a Q&A webinar (Sep 22 & Sep 29, registration via link in instructions email) if you have any questions regarding your speaking comittments.
  • If your session includes Live Voting, send your question slides by 25 September 2026 to f.klein@ueg.eu.
  • For tandem talks and debates, connect with your co-presenter to align content, and combine your slides into a single file. UEG will put you into contact.

Role of Invited Speaker — DDM

The DDM Summit is an exclusive scientific meeting held during UEG Week. Sessions are 90 mins long, which may include abstract presentations, too.

Presentation & Conflict of Interest
  • Insert your Conflict of Interest as the first slide of your presentation — mandatory for all speakers and every presentation, even where there are no conflicts to declare.
  • Use 16:9 format — PowerPoint or PDF, built on the UEG Week template.
  • Keep to your allocated time, including Q&A — chairs will interrupt if you exceed it. Example itinerary page showing the presentation time for a talk

    Example: your allocated presentation time as shown on the itinerary page.

  • One slide per minute of talking is recommended.
  • Use standard fonts, and the 'Symbol' menu for special characters.
  • Ensure strong contrast between text and background for legibility.
Apple Keynote and Mac-built presentations are not recommended; all older PowerPoint versions are supported.
Presentation Upload & Speakers Centre
  • Online: A pre-upload option opens two weeks before the congress; a separate email will be sent closer to the congress.
  • On site: Upload your slides at least 3 hours in advance at the Speakers Centre on site — allow time to complete the COI form too.
  • Any changes to the presentation must be made at the Speakers Centre in advance — changes in the lecture room are not possible.
Personal laptops cannot be connected in the lecture rooms — presentations must be uploaded in advance or on site.

Speakers Centre opening hours

Fri, 16.1014:00–18:00
Sat, 17.1007:30–18:00
Sun, 18.1008:00–18:00
Mon, 19.1007:30–17:30
Tue, 20.1007:30–14:30
For early morning sessions, presentations must be uploaded the day before.
Before UEG Week
  • Join a Q&A webinar (Sep 22 & Sep 29, registration via link in instructions email) if you have any questions regarding your speaking comittments.
UEG Week 2026 · Speaker Presentation Guidelines ·

Chair/Expert Clinical Case Discussion

Clinical Case Discussions

Scheduled during the lunch break, these discussions are very popular among delegates. One chair and three experts with different areas of expertise run the session. Each expert shares one case beforehand — all three cases are discussed in the session.

Before the session — as Chair
  • Check the UEG Week online programme for expert names and speaking times.
  • Introduce yourself to the experts - UEG Headquareters will put you in touch.
  • Each of the three experts shares a case with you beforehand; review all three and decide if anything needs to be changed.
  • On site: Check with the technician that all experts have uploaded their slides.
Before the session — as Expert
  • Before the congress, share your case with your session chair. Cases should represent common clinical cases, situations or specific problems of the daily routine based on the overall session topic.
  • If there is an overlap or the case is not suitable, the chair may ask you to suggest another.
  • Prepare a short PPT presentation to introduce your case to the audience - include one or more multiple-choice questions for voting (see Coloured Card Voting below).
  • Familiarise yourself with the other presented cases, so you can join the discussion actively.
Technical tools

A technician will be available in the room to assist you.

Chair monitor

Displays the presentation slides as shown on the big screen.

Programme tablet

Shows the programme steps and timing of your session.

Q&A tablet

Shows questions from the online and on-site audience in real time.

During the session — as Chair
  • Welcome the audience (including online attendees), introduce the session and topic and the experts.
  • Explain Coloured Card Voting (see below).
  • Lead through the session and initiate discussion for each of the cases.
  • Invite the audience to contribute online and via the microphones placed in the aisle.
During the session — as Expert
  • Present your case - keep your introduction short, the discussion is the main focus.
  • Stay highliy engaged in the other experts' cases.
Coloured Card Voting

Experts will include multiple-choice questions in their presentations. Voting uses physical voting cards.

Audience members holding up coloured voting cards labelled B, C and D during a session

Chairs

  • Mention at the start that this is a voting session, and that voting cards are distributed in the room.
  • Keep track of the time — voting and results discussion are both included within the presentation time.

Experts

  • Each colour and letter (A–E) represents one answer option; participants hold up the card matching their answer.
  • Encourage the audience to take part whenever a question is put to a vote.
  • Estimate the voting result from the colour spread and discuss it with the speaker.
UEG Week 2026 · Clinical Case Discussion · Combined chair and expert-panellist instructions.

PGT Moderator Guidelines

UEG Week 2026 — Postgraduate Teaching session moderators

Your task

Sitting in the audience, you'll act as the link between audience, speakers and chairs — facilitate an interactive and educational discussion. Session chairs are briefed on your role so they can introduce you at the start and bring you into the discussion throughout.

Before the session
  • Arrive 10–15 minutes early to align with the chairs and get a quick technical briefing.
  • Sit in the front row of the audience.
  • You will be given a handheld microphone.
When to engage
  • Your engagement is crucial for the success of the panel discussion at the end of the session.
How to moderate
  • Ask your own questions and invite audience voices.
  • Direct questions to the relevant speaker; invite contrasting views when useful..
  • Share a constructive, critical perspective..
  • Flag uncertainty, assumptions, effect size, generalisability, and limitations.
  • Ensure balanced participation across the room and seniority levels.
  • Repeat questions into the microphone for clarity and recording.
  • Redirect off-topic or lengthy remarks while keeping the tone peer-to-peer.
What to avoid
  • Monologues, multi-part questions and side debates.
  • Dominance by any single participant.
  • Repeating content or giving mini-lectures.